Program Manager, SKILLED Clinical Trials Internship Program

• Part-time 0.6-0.7 FTE, 2 years maximum term
• Support vital workforce education and growth in the clinical trials sector
• Flexible hybrid working
• Generous NFP salary packaging benefits

About the Opportunity

The SKILLED Internship Program provides a practical and experiential education pathway that aims to increase the number of PhD, Masters, and Honors-level scientists to become Study Coordinators (SC) and Clinical Trial Administrative Officers (CTAO) within the clinical trials sector across metropolitan and regional Victoria.

As an experienced program/project manager with a background in the health sector (preferably in clinical trials), this role will provide you with the rare opportunity to work closely with stakeholders from leading universities, clinical trial units in host sites across Victoria and expert educators as you manage all aspects of the program, from intake preparation to intern placement, induction & training, through to internship completion and evaluation.

In your role as Program Manager, Skilled Internship you will oversee all operational elements to ensure the success of the program and the meeting of contractual funding requirements.  You will take part in internship project presentations and annual completion ceremonies and support promotional events.

Reporting to the program’s Senior Manager & Regional Advisor, success in this role will hinge on a ‘can do’, collaborative approach and effective teamwork to facilitate information sharing, progress updates, and alignment on necessary administrative tasks and responsibilities to ensure a cohesive approach.

Key Responsibilities

• Monitoring and ensuring compliance with the SKILLED Internship program objectives and milestones in collaboration with the Senior Manager, key stakeholders and host sites.
• Managing program milestones, budget, progress tracking, risks/issues and reporting in close liaison with the Senior Manager.
• Facilitating and managing end-to-end host site recruitment processes working closely with the Internship and Education Administration Coordinator.
• Managing and facilitating intern orientation and induction training, both online and in person, along with other relevant workshop and training schedules. 
• Stakeholder management developing communicative and respectful working relationships with key program stakeholders, committees, working group(s) and consumers associated with the Internship Program.
• Generally supporting interns and host site stakeholders throughout the internship cycle.
• Consulting with and supporting stakeholders and contributing educators to co-design new training programs as required.
• Cultivating and maintaining relationships with existing and potential partners, including universities and other institutions.
• Identifying opportunities for leveraged funding and support funding applications.
• Applying internal systems, templates and procedures while managing the operational elements of the Clinical Trial Administrative Officer and Study Coordinator training programs.
• Managing the collection and storage of confidential information, including intern candidate information.
• Developing and prepare reports to support evaluation requirements and meet scheduled reporting requirements compliant with funding or contractual agreements.

About You

You will have proven experience in collaborative program management, experienced in relationship-building in a multi-disciplinary environment. You will:

• Have experience effectively managing collaborative relationships and coordinating requirements with senior academics, clinicians, researchers, students, and/or senior stakeholders and/or state government representatives.
• Be an open, honest, self-aware leader who is experienced in coaching others to success, honest in providing and receiving constructive feedback, and generous in sharing knowledge.
• Have experience in recruitment and selection, training and evaluation processes for adult learning (internship/educational program development is desirable).
• Have sound knowledge and a solid understanding of regulatory, ethical and governance, and good clinical practice requirements within the clinical trials sector.
• Excellent oral and written communication skills, facilitating presentations, reports, meetings/workshops (including providing secretariat support) and comfortable presenting to varied audiences. 
• Advanced Microsoft Office skills, particularly Excel and PowerPoint; prior experience using interactive learning platforms (LMS) and or project/tasks management platforms.
• Tertiary qualification in a relevant discipline, such as nursing or allied health, research public health project management, education, or equivalent work experience.

Download Position Description

About the VCCC Alliance

Despite having some of the best cancer outcomes in the world, cancer remains one of the leading causes of death and disease burden in Victoria. The VCCC Alliance is a joint venture of academic, research and clinical member institutions working together to change that. 

We do this in alliance with our 10 joint venture members who, to name a few, include Peter MacCallum Cancer Centre, The Royal Melbourne Hospital, WEHI, The Royal Children’s Hospital and Western Health – for more detailed information:  https://vcccalliance.org.au/about-us/what-is-the-vccc-alliance/alliance-members/

Through the VCCC alliance we are collaborating and working to improve systems and educational offerings in cancer research and prevention, to accelerate the translation of scientific evidence into better outcomes for all people affected by cancer across Victoria.

What’s on Offer

VCCC Alliance offers a competitive salary package and a flexible work environment that fosters professional growth and development, including:

• Flexible work arrangements, hybrid in-office and working from home model with laptop and ergonomic reimbursements provided for your home set up
• Family-friendly workplace with flexible hours available
• 15 days personal / carer’s leave
• Solid market salary boosted by NFP salary packaging and tax-free meals/accommodation card
• Supportive small-team environment with a clear vision and inspiring strategic direction

Our Values

United: We connect and support to empower sustainable change

Respectful: We are respectful of each other and the cancer community and accountable for our contribution

Bold: We cultivate ideas and dare to innovate

Patient-Centred: We place patients with cancer at the centre of all we do

For All: We champion equity of cancer care for every Victorian

Equity and Inclusion

The VCCC Alliance values diversity and is an equal opportunity employer. We are committed to providing an inclusive work environment, free from all forms of unlawful discrimination, harassment, bullying, vilification and victimisation.

The VCCC Alliance makes decisions on employment, engagement, promotion, and reward based on merit. We are committed to all aspects of equal opportunity, diversity, and inclusion in the workplace and to providing all staff, contractors, appointees, secondees, volunteers and partners with a safe, respectful, and rewarding environment. This commitment is set out in more detail in the VCCC Alliance Equal Opportunity Policy and Bullying Prevention Policy.

Contact for Enquiries

For further information, please contact Chris Packer, Senior Manager, SKILLED Internship Program & Regional Advisor: [email protected]

To Apply

All applications must be lodged via SEEK by COB Monday, 13 May 2024.

To be considered for this role, please send your CV and a cover letter addressing the key selection criteria in the Position Description. 

Applicants must be an Australian citizen or have permanent residency to be considered.  As VCCC Alliance is located within a cancer hospital, triple COVID-19 vaccination is required prior to commencement unless exempt.

The closing date may be brought forward if applications meeting the key selection criteria are received in advance of this date.